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Record vendor prepayments or deposit for prepaid parts or services

The article  outlines the steps for recording prepayments for parts or services in QuickBooks Desktop.

Detailed instructions

When you order a part or a service from a vendor, the vendor may require you to pay a portion of the price before delivery. You have two options for entering the prepayments or deposits. Consult your accounting professional to know which option is best for you.


You can run a report to view existing prepayments you have on your company file.

  1. From the Reports menu, select Vendors & Payables > Vendor Balance Detail.
  2. Choose Customize Report then select the Filters tab.
  3. From the Account drop-down list, choose the asset account created to track prepayment amounts.
  4. Go to the Display tab and and select the desired date range for the report
  5. Click OK.

KB ID# HOW13051
4/27/2017 11:50:59 AM
QYPPRDQBKSWS05 9138 Pro 2017 aad29b