Regardless of how you have set up your
employee defaults, you can
customize sick and vacation time information for each employee. QuickBooks then
uses this information to automatically accrue vacation amounts when you write
paychecks for the employee.
To do this task
Navigate to the Sick & Vacation window of the
Click Employee Center.
Click the Employees tab, if necessary.
If the employee is already on the list, double-click the employee's name.
If the employee is not yet on the list, click New Employee at the top of the list.
Click the Change tabs drop-down arrow and then click Payroll and Compensation Info.
Click the Sick/Vacation button.
In the top half of the Sick and Vacation window, in the Hours
available as of... field, enter the number of paid sick hours that are
currently available to this employee.
When should you enter or adjust the hours?
If the employee has accrued and used sick or vacation hours since the
beginning of the year, and you began using QuickBooks after the beginning of
the year, you need to enter the number of hours available.
If you need to make any adjustments to accrued sick or vacation hours, such
as adding hours for "comp" time, you need to adjust the number of
Click the Accrual period drop-down arrow and choose one of the accrual periods
for sick time.
In the Hours accrued field, enter the number of sick hours the
employee had at the beginning of the year.
(Optional) In the Maximum number of hours field, enter the
maximum balance of sick hours that this employee can have.
If you want sick hours to reset to zero when a new accrual year begins,
select the Reset hours each new year? checkbox.
Enter the start date of the accrual
If this employee accrues sick time on a calendar year, enter
If this employee accrues sick time on a different schedule, for example an
anniversary year, enter the day that year begins.
Enter the date that sick time should begin accruing.
Let's say you give your employees sick time on an annual basis that
begins on their hire date. But let's say you also require your employees to
work for six months before they are entitled to start earning sick time. If you
have an employee who starts work on June 15, their accrual year begins on June
15, but they don't actually start accruing sick time until December 15.
Enter June 15 in the Year begins field, and enter December 15 in Begin accruing
sick time on field.
To specify accrual information for vacation hours, repeat Steps 2 through 8
for the Vacation section of the window.
Click OK to record your changes.
Note: If the "Prints as" name is something other than
"Sick" (for sick time) or "Vacation" (for vacation time),
it's because you modified your payroll
preferences to give that item a different label, such as "Paid Time Off",
when it prints on employee paystubs and vouchers.
Entering benefits and other adjustments
Entering federal tax information (individual employees)
Entering miscellaneous state or local tax information (individual employees)
Entering state tax information (individual employees)
Entering wage and salary information (individual employees)