You can use a single QuickBooks Payroll subscription to process payroll for
You must use the same registered copy of QuickBooks to process payroll
for all companies on a single payroll subscription.
The contact information and payroll administrator for the payroll subscription
will be the same for all companies you add to a single subscription.
Each QuickBooks Payroll service has a limit on the number of companies
you can add to a single subscription.
Maximum number of companies (EINs)
QuickBooks Basic Payroll
QuickBooks Standard Payroll
QuickBooks Enhanced Payroll
QuickBooks Enhanced Payroll for Accountants
QuickBooks Assisted Payroll
1 (for more than 1 EIN, additional fees apply)
Important: Intuit no longer accepts new subscriptions for Standard Payroll, but continues to support existing users of this service plan. Standard Payroll subscribers may want to explore other payroll service plans designed for QuickBooks users.
To do this task
Go to the File menu, and then click Open or Restore Company.
Click Open a company file, and then click Next.
Browse to find the company file you want to add and click Open.
If the company doesn't have an existing QuickBooks Payroll subscription, go to Employees menu, click Payroll and then click Use My Existing Payroll Service.
What if the menu item isn't there?
The menu option may not appear because:
You have configured your company file to process your payroll manually, without a QuickBooks Payroll subscription. To learn about your payroll options in QuickBooks or to order a payroll service, go to the Employees menu, click Payroll Service Options, and then click Learn About Payroll Options.
You are signed up for a different level of QuickBooks Payroll. To modify or update your current QuickBooks Payroll subscription or learn about all of your QuickBooks Payroll options, go to the Employees menu, click My Payroll Service, and then click Change Payroll Service Options.
If the company has an existing QuickBooks Payroll subscription and you want to move it to another QuickBooks Payroll subscription, then go to the Employees menu, click My Payroll Service, and then click Change Payroll Service Options. (Skip step 4.)
Follow the onscreen instructions to add the company to your existing subscription.
Note for Disk Delivery users: If you use the disk delivery
option for receiving your payroll updates (rather than the online option), the same EIN limits apply but
you must contact
the payroll service to add this
company file to your existing subscription.
What if I have to add, change, or remove a company EIN?
Change your payroll service
How to get a Federal Employer Identification Number (EIN)
What if my company's EIN has changed?