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Add a company (EIN) to an existing QuickBooks Payroll subscription

You can use a single QuickBooks Payroll subscription to process payroll for multiple companies.


  • You must use the same registered copy of QuickBooks to process payroll for all companies on a single payroll subscription.

  • The contact information and payroll administrator for the payroll subscription will be the same for all companies you add to a single subscription.

  • Each QuickBooks Payroll service has a limit on the number of companies you can add to a single subscription.


    Maximum number of companies (EINs)

    QuickBooks Basic Payroll


    QuickBooks Standard Payroll


    QuickBooks Enhanced Payroll


    QuickBooks Enhanced Payroll for Accountants


    QuickBooks Assisted Payroll

    1 (for more than 1 EIN, additional fees apply)

Important: Intuit no longer accepts new subscriptions for Standard Payroll, but continues to support existing users of this service plan. Standard Payroll subscribers may want to Go onlineexplore other payroll service plans designed for QuickBooks users.

To do this task

  1. Go to the File menu, and then click Open or Restore Company.

  2. Click Open a company file, and then click Next.

  3. Browse to find the company file you want to add and click Open.

  4. If the company doesn't have an existing QuickBooks Payroll subscription, go to Employees menu, click Payroll and then click Use My Existing Payroll Service.

    What if the menu item isn't there?

    This is an external expando
  5. If the company has an existing QuickBooks Payroll subscription and you want to move it to another QuickBooks Payroll subscription, then go to the Employees menu, click My Payroll Service, and then click Change Payroll Service Options. (Skip step 4.)

  6. Follow the onscreen instructions to add the company to your existing subscription.

Note for Disk Delivery users: If you use the disk delivery option for receiving your payroll updates (rather than the online option), the same EIN limits apply but you must Go onlinecontact the payroll service to add this company file to your existing subscription.

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