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Print Forms W-2 on blank paper

About printing Forms W-2 on blank paper

You may print government accepted black and white laser W-2 Copy A and W-3 forms on plain paper. The IRS requires the use of perforated paper for any Employee Copy W-2 that is printed on plain paper. How to order blank, perforated forms

You must print these blank paper W-2 forms using black ink. Blank perforated paper provides a professional look and guarantees that forms are easily separable by your employees. Perforated paper works with matching envelopes, making it easy to mail employee copies.

To do this task

  1. Open the Payroll Tax Form window.

    1. Go to the Employees menu, click Payroll Tax Forms & W-2s, and then click Process Payroll Forms.

    2. Select Federal form and click OK.

    3. Select Annual Form W-2/W-3 − Wage and Tax Statement.

    4. Enter a year into the Year field. Be certain that the year you enter is the tax year for which you want to process W-2 forms.

    5. Click OK.

  2. Keep all employees selected, or click UnMark All, then select the employees whose W-2 forms you want to print.

  3. Review each Form W-2.

  4. Click Print forms.

  5. Select Blank / Perforated paper, choose the items you want to print, and click Print.

Remember: Print a W-3 form to summarize the W-2 forms.

Important: If you are filing Forms W-2 and W-3 electronically with the Social Security Administration, do not mail Copy A.

Note: If Boxes 12 or 14 contain more than 4 lines, a second form prints the overflow information. (The additional form displays only the name, address, and overflow information.)

Before you begin printing, make sure you have enough paper in your printer to complete the job. Printing occurs without pausing.

See also

KB ID# H_PAY_PRINTW2_ALLOW_BLANKPAPER
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PPRDQSSWS402 9102 Pro 2013 0f4aba